September 22, 2010 • Athletic Administration

Interviewing candidates for your coaching vacancy

There is a coaching vacancy in your athletic department, you have advertised the position and résumés have arrived. Now what?

Certainly you need to conduct interviews, but there are a whole host of considerations and decisions to make before you sit down with candidates.

Questions are criticalA.D.ministration

Whether the athletic director alone is conducting the interview, or if it is going to be a committee approach, you first want to decide upon the interview questions. It’s best that you ask the same questions to all those being interviewed, giving you a solid basis for comparison.

It’s also helpful to create a grid: A simple instrument with the questions listed on the left column, and the individual names printed across the top. By using this grid, you can quickly and easily rate each answer for every candidate — a range from one to five.

When putting together questions for your interview, try constructing them so that they fit the specific needs of your setting. Each school is unique and has its own set of philosophies, concerns, strengths and limitations. Your challenge is to find the best coach for your athletes, program and school. General questions that others use may not serve you and your situation well. So don’t count on a random Google search for interview questions to help you find the best coach.

It takes care and time to construct good questions for your interview. You want to learn about the candidate’s philosophy, strengths and abilities without revealing the answer in a poorly constructed question. Much like writing a report or narrative, revise and rewrite your questions until they are as close to perfect as possible.

Most administrators want coaches who promote good sportsmanship and serve as a positive role model for their student-athletes, parents and fans. If you ask a simple question such as, “”Do you think sportsmanship is important?,” you’ll likely receive a “yes” in response. Even the most dense individuals realize this is the expected answer.

To find out what the candidate really thinks and believes, you might try this one: “Provide one or two examples of how you actually instilled sportsmanship within your student-athletes in your previous position.” Or, provide a hypothetical situation — perhaps based upon one that really occurred at your school — and ask the candidate how he or she might handle it. This answer is valuable, because it provides insight into a real concern or problem.

Committee vs. individual interviews

When there’s a full committee on hand to interview a coaching candidate, assign a question to each individual. If they want to follow up to probe an answer for a little more depth or clarity, it’s important that this is done for the other candidates. Each person interviewing needs to ask the same questions and provide the same opportunities for the candidates to fully express themselves. Therefore, you need to provide all of the parameters and offer hints to all of those serving on the committee.

When conducting an interview alone as the athletic director, try not to write notes while the candidates answer each question. This is stressful for the candidate and, naturally, the interviewee already is nervous. As soon as the candidate is finished and has left your office, this is the time to jot down all the answers and observations that you have.

In a committee setting, it’s possible to amend this general guideline a little. If you wish, discretely make a note or two when someone else is asking the question. Normally, the candidate is making eye contact with the person who posed the question and may not be aware that you made any notations.

No matter if it’s in a committee setting or an individual one, don’t schedule interviews so tightly that the next candidate is sitting in the waiting area as the previous one leaves. Even if your goal is to be efficient and to complete your interviews in a designated time slot, having them too close together is a little awkward and not in very good taste. If there is a separate exit and entrance to the conference or meeting room, you might be able to schedule less time between interviews.

Conversation starters

Beyond these basic considerations, the following are three specific questions to utilize with suggestions as to how to use them.

1. The opener. If you can, start with a basic opener. For example, candidates can take a few minutes to talk about themselves and their background.” This question allows the candidate to relax a little, answer something that they should know well and get over the initial nervousness. This question also provides you with so much more.

Often, the answers are very revealing. Candidates take this as an open invitation and tell you things that you might never think or dare to ask. You also gain a lot of insight from their answers.

2. What is important? Be sure to ask each candidate why athletics are important, or how they fit into the total scheme of high school education. In this instance, you’re hoping that the candidate does not fixate on winning games. Sure, coaches should prepare and try to win, but you want to determine if they understand the real value of education-based athletics — young adults learning skills, improving, being good sports and learning life-long lessons.

You might want to follow up with, “What part does winning fit into an education-based athletic program, and what are some other important outcomes?”” The person that does not stumble with this question might be a long-time keeper for your program.

3. Coaching philosophy. Ask the person about his or her coaching philosophy. You might want to limit it a little by asking what their offensive philosophy is, and why this is their preferred one? Actually, it doesn’t matter what they claim is the best and the reasons why.

The important part is to determine how well they convince you that their chosen system is the best. Why? Because this is exactly what the candidate has to do with your student-athletes, and if this person doesn’t clarify things for you, there isn’t much hope for your athletic program.

David Hoch, CMAA, has 16 years of experience as a high school athletic director and served for 12 years as the executive director of the Maryland State Coaches Association. In 2000, he was named Athletic Director of the Year by the Maryland State Athletic Directors Association.

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